How to Book Limo
10 Tips on How to Book a Limousine
Getting the right limousine most of the time depends on the type of event, the number of passengers, the number of hours you’ll need it for and how far you are planning to go. Most of the limo companies will need to know if this is for a wedding, concert, prom, birthday party or maybe an anniversary – and they often specialize in certain events to deliver the best possible experience. The more details you can provide, the better the value and service you’ll receive.
Tip #1 – Consider the occasion. Limousine companies typically charge based on the type of event. Events are typically are as follows: Airport Transfers, Weddings, Nights Out, Birthday Parties, City or Wine Tours, Day Trips, Concerts, A to B Transfers, Proms, Client Meetings and Special Events. Most limousine companies have special airport transfer rates and special A to B Rates.
Tip #2 – Estimate the approximate distance between venues and the time period for which you want to hire the limo and determine the number of passengers for whom you want to hire the limo before looking for a reliable limo company so that you can make sure that the limo you’re going to get is spacious enough.
Tip #3 – Decide on the vehicle type. Check the fleet of the company and the variety of limos they are offering. Ensure the vehicle you’re getting has the space, features and look for your event. Try to book a vehicle that has room for at least one to two more people than are in your party. Some companies provide music (radio or satellite radio), so ask in advance or be prepared to take your iPod or a mix CD with enough music to last the whole ride. Also ask about features like the seating arrangement and luggage capacity for large group vehicles.
Tip #4 – Concentrate on the value : the best service at the best price: Not all limousine services are equal. Never get carried away with low prices, as limo is always about a special day and you don’t possibly want to mess up an entire evening due to bad service. It is good to have a budget determined ahead of time, but also know what type of experience you want.
Tip #5 – Plan ahead of time: Think about all the details of your ride experience. Will you need drinks or ice? Do you have a preferred route for your ride? What are the stops would you like to make? If you will provide these details to your chosen limo service provider they will help you meet your needs – for the right price.
Tip #6 – Get the total price: Always make sure you are checking prices apples-to-apples between services. Each limousine company will generally have their own unique pricing policies. Most companies offer services priced by the hour – but may also offer flat/guaranteed rates for airport rides or sometimes all-inclusive packages. Make sure to pay attention to “add ons” like fuel surcharges or other services fees not included in the base price. FYI, it is customary to tip drivers 18-20% of the base price. Most limo companies automatically charge a driver tip, while some leave it to the customer to decide. Be sure you get the full price up front when weighing your options.
Tip #7 – Know the packages: A package is often the best choice for special occasions like weddings, concerts, prom, sporting events or other ride types with a predictable start and end time. Packages will generally provide a set number of hours in a vehicle that fits your party size and event for a fixed, all-inclusive price. Some companies offer packages for every type of service and most give substantial “bulk rate” price breaks.
Tip #8 – Make an early reservation – especially for big events: Always reserve early! Start searching well before you need your limo. For wedding limos, some people book 12-18 months in advance. Other events, like proms, are best to book a limo a few months in advance. In general, it is best to start looking 3-4 weeksbefore your event. After you’ve selected the right limo service provider, get confirmation in writing.
Tip #9 – Call companies and listen to how each company deals with your phone call. On your special night, it is important that the company is responsive to your requests. Call each name on the list and get quotes from each. Be sure to ask for rates including gratuity, cancellation fees, how much for an extra hour and what comes with the ride.
Tip #10 – Book the vehicle with the company you choose. When booking make sure to get a copy of the confirmation as well as their cancellation policy in writing/email. Make sure to confirm the price that will be charged to your credit card